Memos are often announcements, and the person sending the memo speaks for a part or all of the organization. An acronym or abbreviation that is known to management may not be known by all the employees of the organization, and if the memo is to be posted and distributed within the organization, the goal is clear and concise communication at all levels with no ambiguity. Always consider the audience and their needs when preparing a memo. The following tips for writing effective memos lifted from (2018) are very handy when writing memos. They may also include statements that align business and employee interest, and underscore common ground and benefit. While memos do not normally include a call to action that requires personal spending, they often represent the business or organization’s interests. Some employers use memo to hire, fire, retain, and promote certain employees. The formality of a memo makes it the usual means to call for employees or even superiors to take heed of directives, order, instructions, among others. To prevent this, memos are in place to make communication “official.” However, rumors and gossips (also known as “grapevine”) are unofficial communication tools for some. Memo is the official information dissemination tool. The communication dynamics within a company is diverse because of the diverse people who comprise the company population. Purposes of a MemorandumĪs a primary communication tool of many companies, memos have various purposes and some of these are: Memos can be as formal as business letter and even used to present a report. As such, it is considered as the major form of communication within a company. It is often written from a one-to-all perspective (like mass communication), broadcasting a message to an audience, or even to a one-on-one, interpersonal communication. A memorandum is in its singular form, memoranda or memorandums in the plural form. Elaborate the different type of memos andĪ memo (from the Latin word memorandum, meaning “reminder” or “to remember”) is an official business and technical document normally used for communicating policies, procedures, or related official business within an organization.Define and explain the nature of a memorandum.So, what are you waiting for? Let’s get going! Intended learning outcomes (ILOs)Īt the end of this topic, you should be able to: Hence, you have to have complete mastery wielding this very potent tool of business and technical communication. As future technical and business writers, a memo will be one of your friends in the world of work. Here, we will define what is a memorandum, its various types and its different forms, and finally, we will write memos ourselves. Welcome to this topic entitled Memorandum! A memorandum is in its singular form, memoranda or memorandums in the plural form.
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